PhD Forms and Guidelines

Most graduate student forms are available through the School of Graduate Studies.  The forms on this page are specific to the Sociology Department and do not replace the procedures required by the School of Graduate Studies.

Forms for Students

Annual Progress Report for PhD Students in Sociology

All students in the PhD program need to complete and submit this form each year by the beginning of May.  Download the form.

Comprehensive Examination Request Form

Notification of intent to take the comprehensive examination should be sent via email to the Graduate Program Assistant by November 1 for February exam or May 1 for August exam.  The completed request form is due to the Graduate Office after the group meeting occurs but no later than November 30 for the February exam or May 31 for the August exam. Download the form.

PhD Thesis Proposal Approval Form

Guidelines for completion and approval of the thesis proposal can be found here. Students must submit the Thesis Approval form along with a copy of the proposal to the graduate office once their proposal has been reviewed and approved by their thesis committee. Download the form.

PhD Ethics Approval Form

Once you have completed your form, it must be signed by your supervisor. You may then email the completed and signed application form to the Graduate Chair, Melissa Milkie ( and cc the the Graduate Administrator ( Please ensure that you send it to us at least two weeks in advance of your preferred approval date. If you do not send it to us at least two weeks in advance, we cannot guarantee that it will be accepted by your preferred deadline. After the Graduate Chair has approved your application, the Graduate Administrator will send you a signed electronic copy of the completed form for you to submit. Download the form.

Forms for Faculty

Comprehensive Examination Question Template

Comprehensive exams consist of three 2-question parts and we ask students to answer one question from each part. Download the  template.

Final Oral Exam Booking Request Form

Please submit this form to the Sociology graduate office at least 8 weeks prior to the requested exam date. Download the form.